Manage team members

Some team options are only available on Postman Professional and Enterprise plans.

As a Team Admin or Super Admin, you can invite collaborators, remove existing team members, and update user roles at any time in your team dashboard.

With the Billing role, you can also change your team's size to accommodate more collaborators at any time in your billing cycle.

Team dashboard

You can invite collaborators, remove existing team members, and update user permissions in your team dashboard. To open your team dashboard, select Team in the Postman header, then select Manage Team.

Invite users

1. In your team dashboard, select Invite People.

2. Enter the email addresses of the people you want to invite.

   You can also upload a text or CSV file with the email addresses of the people you want to invite. To do so, select Add from file.

3. Use Roles to assign these users one or more team roles.

4. Select Send Invite.

You can also invite a user to join your team with a link. To do so, select Copy Invite Link.

If you're on a Postman Enterprise plan, you can set up and use SCIM to provision user accounts at scale through your identity provider (IdP).

Depending on your plan, you can also invite partners and Guests.

Invite permissions

As a Team Admin or Super Admin, you can invite users and assign them one or more team roles.

If you're on a Postman Free, Basic, or Professional plan, team members with the Developer role can invite external users as Developers automatically, without the need for approval by a Team Admin. You can review all invites that have been sent in your team dashboard. For more details, see Manage invites.

If the team member sending the invite isn't a Developer inviting another Developer on a Free, Basic, or Professional plan or a Team Admin on any plan, their suggestion to add external users to your Postman team will be shared with Team Admins for approval. You can review these invite suggestions in your team dashboard. For more details, see Manage invites.

Manage invites

As a Team Admin, you can manage pending invites, review requests to join your team, review suggestions from team members without permission to send invites directly, and manage invite links.

Invites sent

To review pending invites that team members have submitted, open your team dashboard and select Invites and requests. To resend an invite, hover over the person's email address and select Resend Invite. To copy the invite link, select the copy invite link icon . To delete the invite, select the revoke invite icon .

Requests to join your team

If your team has enabled team discovery, you can review requests to join your team in your team dashboard by selecting Invites and requests. To respond to a request, hover over the person's email address and select Approve or Deny.

Suggestions

If the team member sending an invite isn't a Team Admin or a Developer inviting another Developer (on Free, Basic, or Professional plans), you or another Team Admin must review the invite suggestion. You can review these invite suggestions in your team dashboard. To do so, select Invites and requests and scroll down to view Suggestions.

To approve the suggestion and invite the user to your team, select Invite. To delete the invite, select the revoke invite icon .

Invite links

To review the invites your team has sent, open your team dashboard and select Invite links from the left menu. The list provides information about which users generated links, when they were generated, when they expire, and their URL.

To copy an active invite URL, hover over its row and select the copy icon .

To revoke an active invite, hover over its row and select the delete icon .

Invite partners

Partners are available on Postman Enterprise Ultimate plans.

You can invite external partners to collaborate within a Partner Workspace. To learn more, see Inviting collaborators to a Partner Workspace.

Invite Guests

Guests are available on Free, Basic, and Professional plans.

You can invite Guests to view specific collections and send requests in those collections. To learn more, see Allowing external users to view collections.

Manage team roles

Each team member must have one or more team roles assigned to them, which will enable them to perform different actions within your team. Roles can be granted to team members individually, or to members of a group.

You can change a team member's roles at any time in the team dashboard.

Search for a specific user by typing their name or email address in the search field. You can also filter users by role type. Select the roles next to the user you'd like to update, then select the roles you'd like to assign or remove. Select Update Roles to confirm your changes.

Some team roles are only available on Postman Professional and Enterprise plans.

Teams can have two support accounts at no extra cost. Support accounts are team members with only Admin or Billing roles. Team members with a Super Admin or Developer role will consume a paid seat on your team.

To learn more about the team roles that you can assign as a Team Admin, see Team roles.

Manage Super Admins

Super Admins are available on Postman Enterprise plans.

If your team doesn't have a Super Admin yet, a Team Admin can assign the role to anyone in the team. Once your team has at least one Super Admin, only a Super Admin can assign this role to another user.

Super Admins can assign the Super Admin role to a user in the team dashboard, while inviting a new team member, and to a group. If your team is using SCIM, a Super Admin must create the SCIM credentials in order for SCIM to change the membership of a group that's been assigned the Super Admin role.

Regular Team Admins can't remove Super Admins from a team or remove their Super Admin role assignment.

It's recommended that you create a service user that isn't tied to any individual and assign that user the Super Admin role. By doing so, your team can avoid the risk of a disruption in services due to an actual user leaving your company. This ensures that your team's management is able to sign in to the service account when needed.

Manage partners

Partners are available on Postman Enterprise Ultimate plans.

You can manage external partners similarly to internal team members. To learn more, see Managing a Partner Workspace.

Manage Guests

Guests are available on Free, Basic, and Professional plans.

You can manage Guests in your team dashboard. To remove guests, select the remove guest icon next to the user. To assign a Guest user the Developer role, select Convert. When you change an external user's role from the Guest role to the Developer role, they're added to the team and get access to all team resources and workspaces.

Your team must have available seats or Auto-Flex enabled to change an external user's role from the Guest role to the Developer role.

To review the workspaces and collections a Guest has access to, open your team dashboard. Locate the Guest user and select View resources. You can select the workspace name or collection name to open it in a new tab, or select the user's name to go to their Postman profile.

To learn more about sharing collections with external users, see Allowing external users to view collections.

For information on how to remove an external user from a team or collection, see Changing external user access to collections.

Manage groups

Groups are available on Postman Enterprise plans.

You can assign roles and provide access to team resources at scale with Postman groups. To learn how to create and manage groups, see Organize users into Postman groups.

Remove team members

If you're on a Postman Enterprise plan, you can set up and use SCIM to automate de-provisioning through your identity provider (IdP).

To remove a member from your team, go to your team dashboard. Select the delete icon next to the team member's name. Then to confirm, select Remove Member. When you remove a team member, you will still retain access to any data they have shared with the team.

Reassign personal workspaces to another team member to ensure the team continues to have access to any unshared work done by the user being removed. You must reassign their personal workspaces if one of the following is true:

• They're from an Enterprise team.
• They're from a Free, Basic, or Professional team, and they have an account.

An account isn't associated with a team, and only the user can access it. To access an account, see Switching between teams.

When you remove a team member, their personal workspaces and the data within them move to an account if the following is true: they're from a Free, Basic, or Professional team and they don't have an account.

For help in removing team members and transferring data based on your team's configuration, contact Postman support.

Note that when you remove a member from your team, this doesn't automatically reduce the number of paid seats for your team unless the member was added by Auto-Flex during the current Auto-Flex cycle. If you want to reduce the number of paid seats on your team, a member of your team with the Billing role can edit your plan.

Change team size

You can change your team's size to accommodate more collaborators at any time in your billing cycle. To do so, you need to have the Billing role or request help from a team member with the Billing role.

To change your team's size, you have two different options:

• Change the number of paid seats - Change your team's number of paid seats in the billing dashboard.
• Turn on Auto-Flex - Enable Auto-Flex to let your team invite more users without having to pay in advance for more seats.

For more information, see Team and plan changes.